General Data Protection Policy

  1. About this Policy
    1. This policy explains when and why we collect personal information about our
      members and instructors, how we use it and how we keep it secure and your rights in
      relation to it.
    2. We may collect, use and store your personal data, as described in this Data Privacy
      Policy and as described when we collect data from you.
    3. We reserve the right to amend this Data Privacy Policy from time to time without
      prior notice.
    4. We will always comply with the General Data Protection Regulation (GDPR) when
      dealing with your personal data. Further details on the GDPR can be found at the
      website for the Information Commissioner (www.ico.gov.uk). For the purposes of the
      GDPR, we will be the “controller” of all personal data we hold about you.
  2. Who are we?
    1. We are KRAV MAGA LONDON LTD. We can be contacted on kravmagalondonltd@gmail.com
  3. What information we collect and why.

    Type of informationPurposesLegal basis of processing
    Member’s name, address, telephone numbers, e-mail address(es).Managing the Member’s membership of Krav Maga London Ltd. Managing the duty roster.Performing Krav Maga London Ltd. contract with the Member. For the purposes of our legitimate interests in operating Krav Maga London Ltd..
    The names and ages of the Member’s dependentsManaging the Member’s and their dependents’ membership of Krav Maga London Ltd.Performing Krav Maga London Ltd. contract with the Member.
    Emergency contact details Contacting next of kin in the event of emergency Protecting the Member’s vital interests and those of their dependents
    Date of birth / age related informationManaging membership categories which are age related. Performing Krav Maga London Ltd. contract with the Member.
    GenderProvision of adequate facilities for members.For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities (including changing rooms).
    Photos and videos of Members Putting on Krav Maga London Ltd. website and social media pages and using in press releases.Consent. We will seek the Member’s consent on their membership PAR-Q form. Member may withdraw their consent at any time by contacting us by e-mail or letter.
    The Member’s name and e-mail addressCreating and managing Krav Maga London Ltd. online Membership Directory.Consent. We will seek the Member’s consent on their membership application form and each membership renewal form. Member may withdraw their consent at any time by contacting us by e-mail or letter to tell us that they no longer wish their details to appear in the Membership Directory.
    Bank account details of the member or other person making payment to the ClubManaging the Member’s and their dependents’ membership of Krav Maga London Ltd., the provision of services and events.Performing Krav Maga London Ltd. contract with the Member.
  4. How we protect your personal data
    1. We will not transfer your personal data without your explicit consent.
    2. We have implemented generally accepted standards of technology and operational
      security in order to protect personal data from loss, misuse, or unauthorised alteration or
      destruction. Our member operating system ‘NEST Management’ is used to ensure your
      personal data is protected.
    3. Please note however that where you are transmitting information to us over the
      internet e.g. via email this can never be guaranteed to be 100% secure. We will never
      ask for your bank details via email.
    4. For any payments which we take from you online we will use a recognised online
      secure payment system.
    5. We will notify you promptly in the event of any breach of your personal data which
      might expose you to serious risk.
  5. Who else has access to the information you provide us?
    1. We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraphs 5.2 and 5.3 below.
    2. We may pass your personal data to third parties such as Krav Maga Global UK, who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings). We do this for the purpose of our legitimate interests in operating the Krav Maga London Ltd. and for performing our contract with you. However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes. It is possible that third parties may themselves engage others (sub-processors) to process your data. Where this is the case third parties will be required to have contractual arrangements with their sub-processor(s) that ensure your information is kept secure and not used for their own purposes.
  6. How long do we keep your information?
    1. We will hold your personal data on our systems for as long as you are a member of Krav Maga London Ltd. and for as long afterwards as it is in Krav Maga London Ltd. interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
    2. We securely destroy all financial information once we have used it and no longer need it.
  7. Your rights
    1. You have rights under the GDPR:
      (a) to access your personal data
      (b) to be provided with information about how your personal data is processed
      (c) to have your personal data corrected
      (d) to have your personal data erased in certain circumstances
      (e) to object to or restrict how your personal data is processed
      (f) to have your personal data transferred to yourself or to another business in certain circumstances.
    2. You have the right to take any complaints about how we process your personal data to the Information Commissioner:

      https://ico.org.uk/concerns/
      0303 123 1113.

      Information Commissioner’s Office
      Wycliffe House
      Water Lane
      Wilmslow
      Cheshire SK9 5AF

For more details, please address any questions, comments and requests regarding our data
processing practices to Mr. Klaudiusz Mitwicki kravmagalondonltd@gmail.com